Basic information on changing the responsible representative

Required particulars of submissions

Submission made by the entrepreneur

In the notification of the appointment of a responsible representative for a notifiable trade, the application for approval of the appointment of a new responsible representative for a permitted trade or, where relevant, the notification of termination of the responsible representative’s appointment, the entrepreneur will indicate:

• The company name, business name, or given name and surname
• The identification number of the person
• Date of birth
• Birth registration number, if assigned
• Information on the responsible representative to whom the change relates (given name and surname, citizenship, domicile, date of birth, birth registration number, if assigned, surname at birth and place of birth)
• The trade(s) to which the change of responsible representative relates
• The date of termination of the appointment of a previously appointed responsible representative, if their appointment terminates
• The date of appointment of the new responsible representative

Submission made by the responsible representative

The responsible representative may notify the termination of their appointment themselves, but they must prove that they have informed the entrepreneur of the termination of their appointment in advance in writing. If the date of termination of the responsible representative’s appointment cannot be determined from the entrepreneur’s notification, the responsible representative’s appointment terminates on the date of receipt of the notification of the entrepreneur’s responsible representative or, if relevant, on a later date if specified by the responsible representative.

There is no single registration form for submissions made by the responsible representative. The submission may therefore be made in arbitrary form, but it must contain the information required for its processing:

• The identification information of the entrepreneur (the company name or business name or given name and surname, identification number)
• The identification information of the responsible representative (given name and surname, date of birth, birth registration number, if assigned, address of domicile)
• The trade(s) to which the termination of the appointment relates
• The date of termination of appointment

Administrative fees

Only a submission made by the entrepreneur is subject to the administrative fee.

• CZK 500 for the issue of the decision to approve the responsible representative for a permitted trade.

The fee may be paid in cash at the seat of the municipal trade licensing office, by postal order or by bank transfer.

There is no administrative fee for changing the responsible representative for a notifiable trade.

• CZK 50 for the receipt of the submission by the contact point, if the notification of change of responsible representative is submitted through a public administration contact point (the amount of the fee for the issue of the decision to approve the responsible representative for a permitted trade remains unchanged).

Time limits

For entrepreneurs, the Trade Licensing Act sets the time limit as follows: the entrepreneur must notify and document the appointment of a responsible representative for a notifiable trade or the termination of the appointment of a responsible representative within 15 days from the date on which it occurred. In the case of the application for approval of the appointment of a responsible representative for a permitted trade, the appointment comes into force on the date on which the decision to approve the appointment of the responsible representative came into force.

The trade licensing office will decide on the approval of the appointment of a responsible representative for a permitted trade within 30 days of the date of receipt of the application for approval by the municipal trade licensing office, provided that all requirements have been met. Within 5 working days from the date of entry into force of the decision to approve the appointment of a responsible representative, the trade licensing office will make a registration in the trade licensing register and issue the entrepreneur an extract.

In the case of the appointment of a responsible representative for a notifiable trade or the termination of the appointment of a responsible representative, and if the submission is free of defects, the trade licensing office will make a registration in the trade licensing register no later than within the general statutory time limit of 5 working days.