Required particulars of the notification of a trade or an application for a concession

The information to be indicated in a submission, namely in the notification of a trade or an application for a concession, and the documents to be attached to such a submission by the submitter, are regulated differently in the Trade Licensing Act for different types of business entities. To view the specific scope of information and documents for a submission made the type of entity you represent, click the relevant link below.

Address information

For the purposes of the Trade Licensing Act, an address in the Czech Republic means a combination of data on the address location as registered in the basic registry of territorial identification, addresses and real estate. For each address, the following information is registered in the trade licensing register:

• Name of a municipality or military training area; the municipality name in the Capital of Prague is followed by a municipal district number
• Name of a municipal quarter; name of a cadastral unit in the Capital of Prague
• Postcode assigned to the address location
• Street name, if registered in the registry of territorial identification, addresses and real estate
• Land registry reference number or registration number
• Street number, if assigned, including its appendix

For an address outside the Czech Republic, the following scope of information is registered in the trade licensing register:

• Names of a municipality and region
• Street name and house number
• Postcode
• Country name

Permanently valid documents

Where certain types of documents within a submission are submitted in paper form, the trade licensing office will create electronic copies, which it will deposit in the non-public section of the trade licensing register. If a document is registered in the trade licensing register and the facts evidenced by that document remain unchanged, the submitter is not required to attach such documents to their submission again. Documents proving a person’s good character (an extract from the criminal register of a natural or legal person or other equivalent document) are an exception – such documents do not need to be submitted only if the document registered in the trade licensing register is not more than 3 months old.

Documents of a natural person

In the case of a natural person, electronic copies of the following documents are registered in the trade licensing register:

• If the submitter is a citizen of another Member State of the European Union, an extract from the criminal register or an equivalent document issued by the competent judicial or administrative authority of that state or the Member State of most recent residence, or an extract from the Criminal Records Register with an appendix containing the information entered in the criminal register of the Member State of which they are a citizen, or the Member State of most recent residence; if the Member State of most recent residence is the Czech Republic, the procedure outlined in Section 6(3), third sentence, of the Trade Licensing Act will be followed. If that state does not issue an extract from the criminal register or an equivalent document, the natural person will submit an affidavit of good character, made in the presence of a notary or other competent authority of the Member State of which they are a citizen, or in the presence of a notary or other competent authority of the Member State of most recent residence
• If the submitter is a citizen of a state other than those mentioned in the previous item and has not been granted permanent residence in the Czech Republic, an extract from the criminal register or an equivalent document issued by the state of which the natural person is a citizen. If that state does not issue an extract from the criminal register or an equivalent document, the natural person will submit an affidavit of good character, made in the presence of a notary or other competent authority of the state of which they are a citizen, or in the presence of a notary or authority of the state of most recent residence
• A document proving the professional competence of the submitter or, where relevant, of the responsible representative, if required by law
• A document proving a legal title to use the premises where the registered office is located, if this is different from their domicile (Section 5(2) of the Trade Licensing Act), or if they have their domicile at the address of the recording office, a special register or the address of the registered office of the administrative body, or where the branch plant of a foreign person is located in the Czech Republic

Documents of a legal person

In the case of a legal person, electronic copies of the following documents are registered in the trade licensing register:

• If it is a legal person with its registered office in a state other than the Czech Republic, an extract from the criminal register or an equivalent document issued by the competent judicial or administrative authority of that state proving that the legal person is not subject to any impediments to carrying on a trade pursuant to Section 8(5) of the Trade Licensing Act
• If the state referred to in the preceding item does not issue an extract from the criminal register or an equivalent document, an affidavit made in the presence of a notary or other competent authority of that state to the effect that that the legal person is not subject to any impediments to carrying on a trade pursuant to Section 8(5) of the Trade Licensing Act
• A document proving the professional competence of the responsible representative
• A document proving the legal title to use the premises where the legal person has its registered office in the Czech Republic, unless the notified address has already been registered in the commercial register or other register, if this document is required under specific legislation as a condition of registration in that register
• A document proving the legal title to use the premises where the branch plant of the foreign person is located in the Czech Republic, unless the notified address has already been registered in the commercial register or other register, if this document is required under specific legislation as a condition of registration in that register